Eastgate Residents' Guide

This page contains a wealth of information for new and current Eastgate residents, as well as the rules and guidelines that residents of Eastgate are expected to abide by.

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Moving In

  1. Mail
    1. Your correct mailing address is 60 Wadsworth Street Apt. #__, Cambridge, MA 02142. Do NOT include MIT in your mailing address - it will only slow delivery.
    2. Your U.S. Mailbox is located in the outer lobby. Interdepartmental mail will be delivered to your apartment door.
    3. Packages or return-receipt mail will not be accepted for you by the building manager or staff.
    4. No boxes, packages, or other materials should be stored in the lobby.
  2. Locks
    1. Residents receive two sets of apartment keys and one lounge key from the Manager which are NOT to be duplicated.
    2. Lockouts – If you are locked out during office hours 8:30 AM to 4:00 PM Monday through Friday contact the Manager or the Housing Office.  At other times contact Operations (617-25)3-1500.
    3. Lost keys should be reported to the Manager, and replacement keys will be issued by the Manager upon receipt at the Housing Office of a $15.00 fee for each key.
    4. Altering or replacing present locks or installing additional locks is not allowed.
    5. To protect the security of the building, duplicate keys will not be issued for guests or sublets.
    6. Access to Eastgate is provided by MIT Identification Cards.  Both students and spouse/partners are issued cards.  Please visit the MIT Card Office in the basement of the Student Center to obtain this photo ID 
  3. Insurance
    1. The Housing Office is not responsible for damage to persons or property or loss of property because of theft, electric wiring, plumbing, water leakage, ice, snow, steam, explosion, fire, smoke or as a result of any other causes beyond the Housing Office's control.
    2. All property in the apartment or elsewhere is at the sole risk of the resident. If you wish to protect yourself from the possibility of such losses, you must contract privately to obtain appropriate insurance coverage.

House Rules

  1. No Smoking
    1. There is no smoking allowed anywhere in Eastgate, including the penthouse lounge and bicycle storage area.  Please smoke outside and away from entrances.
    2. No smoking of any kind is allowed in the rear playground or the BBQ area.
    3. Smoking inside the building, or near the entrances will result in fines ($200) and possible eviction
  2. No Pets
    1. Eastgate is a pet free building. No pets are allowed in Eastgate at any time except for individuals with disabilities that use service animals. 
  3. Quiet Hours
    1. Building quiet hours are from 11pm-7am. During these times do not run the garbage disposal, also please keep radios turned down and be considerate of other residents.  A $50 fine and other punishments are possible for violating this policy.
  4. Visitors
    1. All visitors are the responsibility of the residents.  Please be sure your visitors are aware of all Eastgate policies.  Visitors cannot get a key or badge access during their visit, and should be accompanied by a resident.
  5. Security
    1. Please respect your security and the security of your neighbors by closing exterior doors and reporting any unusual behavior
  6. Newspapers
    1. Newspapers in the entry area are by subscription only. Please take only your own paper.
  7. Modification of Your Apartment
    1. The apartments are painted, as needed, each time there is a change of residents. Residents may not use or install additional heating equipment, window coverings, locks, or other window fixtures unless written permission from the Housing Office is first obtained. Pictures, mirrors, and decorations are to be hung from the wall using small picture hooks. Cellophane tape, adhesive tape, decals and such may not be used on the walls, doors or woodwork. Bookcases and other similar units may not be attached to the walls.
    2. Any changes to the basic structure of the apartment (such as additional locks, shelves, contact paper, nails and holes in the walls, or the installation of wall-to-wall carpeting) are done at your own risk. You will be billed for correcting any modifications, and repairing any damages. Correction of such modifications may be very expensive.
  8. No Washing machines or Portable Dishwashers
    1. Washing machines or portable dishwashers are not permitted in the apartments. The drainage capacity is not sufficient to handle large volumes of sudsy water from individual apartments. This type of drainage has been found to create a blockage which causes sewage to flood the first floor. Such flooding poses a serious health and safety hazard. Should another first floor flood occur and be traced to the use of an apartment washing machine, fines will be assessed as follows:
    2. First Offense - $100.00 plus cost of cleaning and repairs.
    3. Second Offense - Loss of eligibility for Family Student Housing.
  9. Caring for children in your apartment
    1. State law requires all persons providing family day care to be registered with the State Office for Children. Providers must certify that they meet the basic requirements for operating a family day care home.
    2. Anyone who cares for non-related children (including your friends' child) in a private residence must be registered. IF YOU ARE CARING FOR EVEN ONE CHILD UNDER SEVEN YEARS OF AGE ON A REGULAR BASIS IN YOUR OWN HOME, YOU ARE DOING FAMILY DAY CARE. Persons caring for relatives, participating in an informal cooperative play group, or providing occasional care need not register. As a resident of Eastgate you may be required to participate in a scheduled Childcare Fire Drill.
    3. The MIT Family Resources Center offers assistance and training to family day care providers on campus, puts eligible providers and parents in touch with each other, and maintains contact with both providers and parents after arrangements are made. Please call the MIT Family Resources Center at (617-25)3-1592 for more information regarding family day care and for assistance in becoming a registered provider, or call the State Office for Children directly at 617-623-5096 to initiate the registration process.
  10. Extended Guest Policy
    1. An extended guest is a person who is not a dependent of the resident and wishes to stay in the residence for longer than 5 consecutive nights. All residents must complete the registration process for extended guests with the Housing Operations Manager. Once registered, the extended guest will receive all items necessary for temporary access to the building. All items must be returned upon departure. The following guidelines apply:
      • Residents are responsible for the extended guest and any damage caused by the extended guest will be billed to the resident
      • Extended guests must be aware of the policies of the community
      • Sleeping overnight in public areas is prohibited
      • Any stay longer than 30 days must be approved by the Housemaster/RLA; stays beyond 90 days will not be permitted
      • No more than two extended guests are permitted at any given time
      • Any extended guest who stays 30 days or more must wait six months before returning for an additional extended stay.
      Violations of the extended guest policy could result in a range of actions from removal of guest to loss of housing.
    2. Registration Process
      1. The registration form is available here as well as from the House Manager. Please fill out the form and review the information with your guest.
      2. Schedule an appointment with the House Manager to receive temporary access materials. The guest must be present at the meeting and have a picture ID. A spouse/partner can register the guest. Once approved, the House Manager will make a copy of the picture ID and provide the extended guest with materials for temporary access to the building for up to 30 days.
      3. Any anticipated stay above 30 days is sent by the House Manger to the Housemaster for additional review and approval. If the stay is not approved by the Housemaster, the host will be contacted and all temporary access materials will need to be returned to the House Manager by the date established. If approved, the extended guest will retain temporary access until the completion of their stay.
      4. All temporary access materials should be returned to the House Manager upon the guest's departure.
      If you have any questions regarding the process, please contact Carla Bengston, the House Manager, at carlab@mit.edu.

Apartment and Building Care

  1. Housekeeping
    1. Eastgate has a cleaning staff responsible for cleaning the common areas of the building, including the trash rooms, lounge, hallways, laundry room, and entryway.  It is the responsibility of each resident to clean up after themselves in common areas and to maintain a well cared for apartment.  Below you will find guidelines which will help ensure that you are not fined 
  2. Kitchen Care
    1. Your refrigerator should be cleaned inside and outside regularly. To avoid costly damage, do not use a sharp instrument to chip off accumulated frost.
    2. Please remember that the countertops are easily marred. Do all cutting on a cutting board, and avoid placing hot items directly on the counter.
    3. Your stove should be cleaned regularly to remove grease and food spills, and the oven should be cleaned periodically with one of the commercial oven cleaners available at the supermarket. Greasy stoves can be a fire hazard.
    4. Application of contact paper is not permitted, except on the bedroom set of drawers.
    5. The kitchen vent should be removed for cleaning periodically, to insure proper ventilation. If you feel ventilation is insufficient please submit an online repair request, do not remove yourself
    6. If your garbage disposal jams, please complete an online repair request.
  3. Bathroom Care
    1. Disposable diapers, dental floss or other heavy paper or cloth items must not be flushed down the toilets.
    2. Since the floors are not waterproof it is most important to keep the shower curtain inside the bathtub when using the shower.
    3. Rubber or plastic bath mats should not be left in the bottom of the tub because this results in permanent staining.
    4. Please use the bathtub strainer provided to prevent clogging.
    5. The vent in the bathroom cannot be removed, but should be brushed free of dust. Please fill out an online repair request and the maintenance mechanics will remove and clean the vent if necessary.
  4. Window Cleaning & Curtain Care
    1. See Eastgate Manager for Curtain Care instructions.
    2. Outside window cleaning is a very expensive project. Therefore, they are cleaned only once each year. Do not remove the screens or attempt to clean the outside of the windows yourself.
  5. Trash
    1. There is a trash room on each floor of Eastgate. All trash should be enclosed in plastic trash bags, and placed inside the cans provided.
  6. Recycling
    1. For information about recycling, and other sustainability-related topics, please find refer to this page .
  7. Insects
    1. If cockroaches or silverfish become a problem in your apartment, complete an online repair request immediately so that extermination can be scheduled. You will be notified of the scheduled date and the preparation procedures to follow.
    2. When an extermination program is scheduled for the entire building, you must provide access and prepare your apartment according to the instructions given. If your apartment is not readied at the scheduled time, there will be a charge for preparing it.
  8. Energy Conservation
    1. MIT has established an Energy Conservation Program to reduce its energy consumption. There have been reductions in lighting and in the temperatures maintained in the buildings. We ask that you be aware of energy consumption and develop the habit of reducing your personal consumption when you have the opportunity. Turn off lights when you leave your apartment.

MIT Housing Policies and Procedures

  1. The MIT Plan to House New Graduate Students
    1. MIT campus housing resources are limited, so in order to accommodate as many new student families in campus housing as possible each year, assignments of first year graduate students to student family housing are limited to two years. At the end of this period, students who wish to continue residency must reapply and enter a lottery to establish a waiting list for renewable spaces within student family housing.
      Questions on your eligibility or on the policy should be referred to the Housing Office.
  2. House Fees
    1. MIT bills your House Fees through your student account billed regularly by the Bursar's Office. You will pay the House Fees billed on that account in accordance with its (the Bursar's Office) terms. If you are experiencing difficulty or have any questions on your rental account, contact the Graduate Housing Office.
    2. Rent is billed monthly by the Bursar's Office and all payments should be made according to their policies.
    3. A payroll deduction plan is available to residents receiving monthly paychecks from MIT. Rent would be deducted from the paycheck issued on the last day of each month to pay rent for the following month. To arrange this, complete the request form at the Graduate Housing Office.
    4. Energy costs, included in rent, are subject to wide fluctuation. Because of this uncertainty, these costs are reviewed in the spring. Occasionally an adjustment is indicated, either upward or downward. Residents will be notified of any adjustment in late Spring.
  3. Pricing Policy for Graduate Housing
    1. House Fees (rental rates) are determined annually, and the new rates are effective September 1. As recommended in 1982 by the Administrative Housing Group, all graduate campus rents approximate 90% of the fair market value for the apartments or rooms (what they would be worth off campus). Any difference between these rates and the income needed to operate the buildings is allocated to the Capital Fund, which is used to increase the amount of graduate housing available. The renovation of Green Hall, Ashdown House, and Edgerton House was financed through this fund. Additional projects are forthcoming.
  4. Apartment Transfers
    1. Renewable residents currently residing in an Eastgate center apartment may apply for a convenience transfer to an Eastgate corner apartment or a Westgate one bedroom apartment upon presentation of documentation of a child or verifying the future birth of their first child. Families who already have a child will have priority over families expecting a child.
    2. Renewable residents residing in an efficiency apartment in Westgate may apply for a convenience transfer to a one bedroom apartment after completing one year of residency.
    3. Renewable and Non Renewable residents residing in an efficiency apartment in Westgate where both family members are students may apply for a transfer to a one bedroom apartment after completing six months of residency. Documentation verifying student status of both family members must be provided when the transfer application is submitted.
    4. Residents residing in an efficiency unit in Westgate may apply for an emergency transfer to a one bedroom apartment upon presentation of documentation verifying the future birth of their first child.
    5. Residents in any one bedroom apartment in Eastgate or Westgate expecting their second child may apply for an emergency transfer to a two bedroom apartment upon presentation of documentation verifying the future birth of their second child.
    6. Procedures
      1. Cost of transfer requests: $100.00 application fee (refundable if no transfer occurs) + $100.00 upon completion of transfer. i.e. total transfer fee is $200.00.
      2. Residents whose rental account shows a past due balance must resolve this prior to transferring apartments. The transfer offer will be cancelled should this not be resolved.
      3. Applications involving the birth of a child require a letter from a doctor confirming the pregnancy and expected date of birth. The applicant will be offered the first apartment in Eastgate or Westgate available on a date no earlier than 30 days prior to the anticipated delivery date.
      4. Specification of a particular building, floor level or exposure (i.e.: Eastgate only, riverview only) will not be considered.
      5. If any offer is refused, the application will be removed from the waiting list and the application fee will be refunded.
      6. Please visit the Graduate Housing Office in W59-200 to complete the transfer request and to make payment of the $100.00 application fee.
      7. It is important to note that we may not always have a vacancy in the buildings to coincide with the schedules outlined above. All efforts will be made to accommodate transfer applicants, but our ability is limited to the number of apartments vacated at any given time.
      8. Vacated apartments will be distributed equally between the transfer applicants and new residents. The final decision on allocation of all vacancies in Eastgate and Westgate rests with the Graduate Housing Office.
  5. Sublets
    1. Residents who are planning to leave for the summer or during IAP only may sublet their apartments to persons affiliated with MIT (students, staff and faculty). Sublease forms must be completed by both the resident and sublessee, and the eligibility of the sublessee must be verified by Housing Office staff. Sublease forms are available here: https://sublicensecenter.mit.edu/
    2. Even though an apartment is sublet, the resident remains responsible for the rent and the condition of the apartment. All financial arrangements and the issuance of keys are to be made between the resident and the sublessee.
    3. The Housing Office must be notified of all sublets. Failure to do so will result in the eviction of the sublessee and could result in the loss of the resident's on-campus housing privileges. Receiving an assignment and subletting it to another person prior to taking occupancy is not permitted.
    4. The information on the availability of your sublet may be kept on file at the Housing Office in case there are inquiries by other members of the MIT community. You may also list your sublet with our Off-Campus Housing Service, which may be reached at (617-25)3-1493.

Maintenance and Repairs

  1. Maintenance
    1. If anything in your apartment breaks down, you should inform the Manager by filling out an online repair request. When an emergency occurs after 4:00 PM or on a weekend or holiday, call Housing/Unit-12 at (617-25)3-1500. They will either send our evening supervisor, the Weekend Manager or a Facilities employee in response to the call.
      The building maintenance staff, the Manager and any designated Facilities employee has the right of entry into an apartment in response to a request for repairs or during an emergency.
    2. Housing Office personnel may inspect apartments in the interest of cleanliness and the general welfare of the community. In addition, the Manager may show occupied apartments to prospective tenants. Inspections will be made during regular business hours and, if possible, advance notice will be given.
    3. During Northeasterly rain storms, some apartments experience moderate flooding due to the force of the wind-driven rain. Report any leakage problems of this nature immediately and complete an online repair request to inform the Manager for follow-up. Water leaks can cause extensive damage and inconvenience if left unreported.

Apartment Information

  1. Heating System
    1. In compliance with Massachusetts state law, your apartment will be heated to 68ºF during the daytime in the winter season, and 64ºF during the evening hours. If you have a problem with your heating system, fill out an online repair request.
    2. If you have a heating problem after business hours or on weekends, call Housing/Unit-12 at (617-25)3-1500, and they will send someone to your apartment. In addition, be sure to complete an online repair request so that the Manager will know there was a problem.
  2. Air Conditioners
    1. Residents are responsible for purchasing/installing their own air conditioners. The maintenance mechanic does not remove/install air conditioners. There is a wall opening in each apartment for installation of an air conditioner, and a separate electrical outlet. Very few air conditioner models fit the requirements of Eastgate apartments; you must consult the Manager for specifications and installation instructions before you purchase one. At the end of the summer, all panels and insulation removed from the air conditioner sleeve must be replaced once your air conditioner has been removed to keep the apartment warm during the winter.
    2. Apartments on the second floor are not constructed with the wall opening. Because the modifications required to accommodate air conditioners are extreme, installation is not permitted.
  3. Television & Network
    1. MIT Cable Television is available in all apartments in Eastgate. The outlet can be found in the living room. MIT Cable Television provides free basic cable service with more than 50 channels.
    2. Repair requests can be made through the IS and T website.
    3. Television cable is delicate and should not be placed under furniture or pulled tightly around sharp corners. Any tampering with the cable television outlet in your apartment may affect reception in other apartments as well as your own and may result in a charge for troubleshooting and repair.
    4. A network cable is provided for connecting to the MIT Network.  Please contact MIT IS&T for more information about connecting to the network - A web form for activation is available at http://rcc.mit.edu.
    5. Eastgate has wireless service; please disable all personal wireless routers and private wireless access points - these interfere with the MIT network. If routers or private access points are discovered, the network addresses and apartments may be disconnected from the MIT network.

Common Areas

  1. Laundry Facilities
    1. The laundry room is located on the north side of the penthouse floor, and offers coin-operated washers and dryers, tables for sorting and folding your laundry, and a rack for hanging clothes. Please be careful not to overload the machines. If you overload a washer, your clothes will not get very clean, the machine may overflow, and the extra weight may break the belt that runs the agitator. If a washer overflows please mop up the water immediately and notify the Manager to prevent damage to the apartments below.
      If you find a machine that is not working, please put in an online repair request at www.laundryview.com.
    2. These facilities are provided for Eastgate residents only.
    3. If you see someone who is not a resident of Eastgate using the machines, you have the right to ask them to leave, or report them to the Manager or Campus Police.
    4. There have been several instances of theft from both washers and dryers; you should plan to stay with your laundry while it is in the machines to prevent such thefts.  All residents have the right to remove laundry from another machine, if the machine has completed the cycle and all other machines are in use.
  2. Penthouse Commonspace
    1. There are three common rooms for residents on the top floor of Eastgate:
      1. Lounge
        • On the south side of the floor, is equipped with a stereo system, a piano, a refrigerator, hot and cold water, and beautiful view of the Charles River and downtown Boston.
        • Residents are welcome to use it for reading, listening to the stereo, playing the piano or just taking in the view, The piano is kept locked, but keys are available on a long-term basis from the ECA.
        • It is the responsibility of all residents to maintain the cleanliness of this room, by removing their belongings and trash upon departure.
        • Parties and organized meetings in the lounge are allowed, but reservations must be made through the ECA website.
        • Children are not permitted to play in this room unattended.
        • The use of alcohol in the lounge is strictly prohibited without a lounge reservation and the completion of the necessary alcohol form. Information regarding alcohol forms can be found the ECA website.
      2. Children's Playroom
        • Located on the east side of the roof floor.
        • An indoor climbing tower with a slide and various other toys and furnishings have been provided by the ECA.
        • When in the playroom, children should be supervised by an adult at all times - unsupervised children may be injured or caught alone in a fire alarm.
        • Please do not remove the toys or furnishings.
        • A small annual membership fee that is used to upgrade equipment is required to use this room.
        • More information is available on the ECA website.
      3. Study room
        • Located on the west side of the roof floor.
        • This room is intended for individual quiet study, and is to be used only by adults.
        • It is not available for private parties or meetings.
    2. Because these rooms get considerable use, they show the lack of proper care quickly. Please treat the rooms and their furnishings with respect.
  3. BBQ Area
    1. The BBQ area behind Eastgate is also available to residents.  To have alcohol in this area you must have a form (available from the House Manager).  It is also your responsibility to remove your belongings and trash from this area upon completion of your activities.
    2. The BBQ and surrounding area cannot be reserved. If other residents are occupying the area, everyone is expected to share the grills and space.
    3. No smoking is allowed in the BBQ area.
  4. Hallways and stairwells
    1. These areas should not be used as living spaces.  Noise carries easily in these areas and can be disturbing to those sleeping or working.  For example, don’t have conversations, or allow children to play in the hallways.
    2. All halls, corridors, stairs, landings, and sidewalks must be kept free of any articles or property or activity which may interfere with these areas as entrance or exit passageways. The Manager has the right to remove and dispose of any such obstructions without notice.
  5. Parking
    1. Parking is available in lots around Eastgate.  There are different types of permits available; each permit has specified parking locations. Apply for a permit and verify the allowed parking locations through the Parking Office (W20-021, 8-5610).    More Parking information click here.
  6. Playground
    1. The playground, located behind Eastgate, is fitted with play equipment that is safety-approved and designed for all age groups. Children using the Playground should be supervised by a responsible adult at all times.
    2. The Technology Children's Center (TCC), which occupies Eastgate's plaza floor, uses the playground twice a day for each of its three classes. They have a large supply of toys which they are happy to share with any children who are outside at the time. Because these toys must be locked up when the TCC children go inside, it is a good idea to take your own toys outside as well. The TCC is anxious to cooperate with other Eastgate residents; if you have any problems concerning their children, please feel free to speak to one of their teachers or to the director.
  7. Storage Areas
    1. There is a common storage room on the ground floor of Eastgate which is only accessible through the Manager. All items stored here must be labeled indicating the owners name, apartment number and the date the item was stored. A notice on the storage door explains what items may be stored inside; any unsuitable items may be removed without notice and discarded.  Each resident may store a maximum of two (2) items at a given time.
    2. Combustible or hazardous materials may not be stored anywhere in Eastgate. The Housing Office is not responsible for damage or loss of any personal belongings.
  8. Advertising Space
    1. Residents may post fliers on the labelled Residents-Only noticeboards on each floor of the building, or the glass-covered noticeboards in the lobby opposite the elevators.
    2. These public advertising spaces are cleared on a weekly basis, or less often, as deemed appropriate by the building staff.
    3. Residents may not post fliers in any space not mentioned in item (i). For example, residents may not post fliers in the elevators, on the ECA-only noticeboards on each floor, in the space between the lobby elevator doors, or on the glass at the entrance and exit to the mailroom.

Leaving Eastgate

  1. Termination of Agreement
    1. Renewable residents may terminate their residency by providing written notice to the Graduate Housing Office only upon graduation or upon any other change in their status affecting their eligibility. This includes withdrawal, suspension from MIT and/or a change in family status, The Licensee is responsible for a minimum of thirty (30) days' written notification to terminate occupancy of their apartment and proof of graduation or other status change is required when submitting notice. A termination card, available in the Housing Office, must be signed before the apartment can be offered to the next person on the waiting list. The Licensee is responsible for House Fees until the apartment is reassigned or until thirty (30) days from the date of receipt by the Housing Office of the residents notice of termination, including all required documentation. House Fees will not be refunded or waived if a student vacates the unit during the period this contract is in effect without permission of the Housing Office.
  2. New First Year Student Residents
    1. This License agreement is in effect until August 31 and may only be cancelled during this period if there is a change in status affecting their eligibility. This includes withdrawal, suspension from MIT and/or a change in family status. The Licensee is responsible for a minimum of thirty (30) days' written notification to terminate occupancy of their apartment and proof of graduation or other status change is required when submitting notice. A termination card, available in the Housing Office, must be signed before the apartment can be offered to the next person on the waiting list. The Licensee is responsible for House Fees until the apartment is reassigned or until thirty (30) days from the date of receipt by the Housing Office of the resident notice of termination, including all required documentation. House Fees will not be refunded or waived if a student vacates the unit during the period this contract is in effect without permission of the Housing Office.
  3. First Year Renewal Residents/Second Year
    1. Your license agreement is in effect through August 15 and may only be cancelled during this period if there is a change in status affecting eligibility. This includes withdrawal, suspension from MIT and/or a change in family status. The Licensee is responsible for a minimum of thirty (30) days' written notification to terminate occupancy of their apartment and proof of graduation or other status change is required when submitting notice. A termination card, available in the Housing Office, must be signed before the apartment can be offered to the next person on the waiting list. The licensee is responsible for House Fees until the apartment is reassigned or until thirty (30) days from the date of receipt by the Housing Office of the resident notice of termination, including all required documentation, House Fees will not be refunded or waived if a student vacates the unit during the period this contract is in effect without permission of the Housing Office.
  4. Contacts
    1. If you are graduating or making any changes in your student or family status, and have any questions about how long you are eligible to remain in your apartment, please contact the Housing Office.
  5. Responsibilities of Departing Residents
    1. Before you leave, you may arrange for the Manager to inspect your apartment.  Any questions regarding conditions of your apartment  and damage or cleaning charges should be discussed with the house manager.
    2. You must notify the Graduate Housing Office, the Bursar's Office and the United States Postal Service of your forwarding address before your departure.
    3. The Housing Office reserves the right to dispose of any personal property belonging to or used by the resident remaining and found in the apartment, storage rooms, or other areas of the building after the termination date of the license agreement, unless prior written arrangements have been made with the Manager.

Eastgate Parking

  1. General
    1. Eastgate is allocated a total of 110 parking spaces by the MIT Parking Office. The spaces are broken down as such:
      1. 33 spaces in the Eastgate Family Parking Lot located between Eastgate and the Sloan Library
      2. 77 spaces in the underground garage of the E62-Sloan Building
      Residents can apply for parking permits online at http://web.mit.edu/facilities/transportation/, MIT certificates are required to apply. Parking permits are valid from the date of issue until September 15 of the following year. There are two types of Eastgate Parking Permits issued to Eastgate residents. These types include:
      1. Family Permit . Residents must have children in order to apply for the Family Permit. Verification of children will be conducted by MIT Graduate Housing. Applications for Family Permits by residents who do not have children will be denied. The applying resident will then need to reapply requesting a resident permit.
      2. The Family Permit allows for permit holders to park in the .Family. designated spaces within the Eastgate Family Parking Lot. Family Permit holders may also park in the E62 Garage or .Resident. designated spaces in the Family Parking Lot. Family Permits are indicated by the letter .F. on the Eastgate Parking Permit.
      3. Resident Permit . A Resident Permit is the standard parking permit and allows a resident to park in any open, unreserved space in the E62 Garage and any designated .Resident. space within the Family Parking Lot.
  2. August/September Permit Allocation
    1. Due to the large number of permits issued at the beginning of each academic year the process for distribution of parking permits is unique. Anyone wishing to obtain a permit in the upcoming academic year must apply online. The permits are then issued on a .first come, first serve. basis using the following prioritization:
      1. Residents who currently possess an Eastgate Parking Permit and wish to continue in the upcoming academic year.
      2. Continuing Eastgate residents wishing to obtain an Eastgate Parking Permit in the upcoming academic year.
      3. New residents wishing to obtain an Eastgate Family Parking Permit.
      4. New residents wishing to obtain an Eastgate Resident Parking Permit.
      A deadline is established, typically in late August, for Eastgate Permit applications. Once the deadline has passed, the applications will be approved in the order of priority listed above until all available permits are exhausted. Any applications remaining after all permits have been assigned will be placed on a wait list in the order in which they were received. (See Wait List for more information.)
      ONLY RESIDENTS PLACED ON THE WAITLIST AND/OR DENIED A PERMIT WILL RECEIVE E-MAIL NOTIFICATION. Any resident whose application has been approved will not receive any notification. You are welcome to follow-up with the Parking Coordinator, Geri-Lyn Bowen, at geralou@mit.edu should you have a question regarding your status.
  3. Permit Distribution
    1. Residents who are approved for a parking permit will receive their permit by September 15 in their mailboxes. If you have not received a notification stating that you are on the wait list or have been denied a permit AND it is past September 10, please contact the Parking Coordinator, Geri-Lyn Bowen, at geralou@mit.edu. Permits are often distributed in two waves before September 15.
  4. Late Applications
    1. Any applications after the established deadline will be approved pending available permits. If no permits are available, the late applications will be placed on the wait list in the order in which they were received. (See Wait List for more information.)
  5. Wait List
    1. The wait list is maintained by the Parking Coordinator for Eastgate. No prioritizations apply to the wait list and applications are approved in the order in which they were received. Any resident added to the wait list will be notified directly by the Parking Coordinator of their status. The wait list will be reviewed periodically throughout the academic year to see if departing Eastgate residents held parking permits, thus allowing for new permits to be issued. Any newly available permits will then be issued according to the order of the wait list.
  6. New Residents
    1. Arriving July 25-August 15
      You will need to complete TWO online applications. Please complete both the online application for the upcoming academic year AND the application for the previous academic year. Once you have completed the application for the previous academic year, the Parking Coordinator will review your application and contact you directly. Please allow two business days for review. While you are waiting for your permit, please temporarily park in the Family Lot and place a note on the dashboard indicating that you are a new resident and your apartment number. (For example: New Resident 2D) If you receive a parking ticket, please notify the House Manager. You will need to go to the MIT Parking Office located on the basement level of the Student Center (W20) to pick up your permit once you have been approved.

      The application for the upcoming academic year will be reviewed in accordance with the guidelines established in the .August/September Permit Allocation. section of this document.

      Arriving August 15-September 15
      Please apply online for a parking permit for the upcoming academic year. Temporary parking access cards are available from the House Manager while you wait for approval. Please see the .August/September Permit Allocation. section for information regarding the approval process. If you do not receive a parking permit by September 15, you will need to make other arrangements for your vehicle.

      Arriving September 15-July 25
      Please apply for a parking permit online. Please temporarily park in the Family Lot and place a note on the dashboard indicating that you are a new resident and your apartment number while you wait for approval. (For example: New Resident 2D) Please notify the House Manager if you receive a parking ticket.

      The Parking Coordinator will approve the application if permits are available. If no permits are available the Parking Coordinator will contact you directly. If approved, you will then pick up the permit in the MIT Parking Office located on the basement level of the Student Center (W20). Please allow two business days for approval. If there are currently no permits available, you will need to make other arrangements for your vehicle.

Getting Around by Bike

  1. Bluebike rental
    1. Bluebikes is the Boston area's short term bike rental program. There are many Bluebikes stations around the city, and for a small fee you can check out a bike at any location and drop it off at another. The nearest station to Eastgate is on the North of Main Street, near the entrance to the Kendall T station. More information about the program, and a map of the Bluebikes stations can be found here. MIT offers a Bluebikes subsidy; details are here.
  2. Bicycle storage
    1. There are several outdoor bike racks near Eastgate, for instance in front of the building, and in the Sloan parking lot. In addition, there is an indoor, locked bicycle cage in the parking garage under building E53, across the street to the South of Eastgate. To get access to this cage, you must register your bike with MIT, and request access from commuting[at]mit.edu.
  3. Safety information
    1. The MIT police provide information about bicycle safety and laws here.

 

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