The Eastgate Lounge

Facilities

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Residents have the opportunity to reserve the lounge for private events. To ensure the commonspace remains well maintained and that all residents have the opportunity to access the lounge, any resident who reserves the lounge must read, understand, and agree to the following documents:

• Rules of Use (PDF)
• Cleaning Checklist (PDF)

before a reservation will be approved. Fines apply for violations of these rules, and misuse or damage of any Eastgate-owned equipment, as described in the fee schedule in the above documents.

Reserving the Lounge

Below we give details on how to reserve the lounge and associated fees and deadlines.

• The fee is $10 for reservations of 3 hours or less, and $5 for each additional hour over 3 hours (maximum: 6 hours).
  • If you have a great idea for an event that you would like to open to the entire Eastgate community, you may be able to reserve the lounge for free, or at a reduced rate - click here for more information...
• Payment in full must be received no later than 7pm two days after you make the reservation, or by 7pm the day before your event, whichever is earlier.
  • Failure to deliver payment by this date/time will result in the cancellation of your reservation without further notice.
• Reservations made less than 7 days in advance are subject to a $10 late fee.
• Reservations cannot be made more than 31 days in advance, and must be made by 11:59pm two days prior to your event date.
  • If you wish to make a last-minute reservation, please contact the Treasurers at eastgate hyphen lounge [at] mit (dot) edu (response to requests is not guaranteed).
• You must provide a meaningfull description of event, (i.e. NOT something like "private birthday party").

The following is a summary of the rules (which you can also get in pdf). Remember, it is the hosts' responsability to read the full rules of use and cleaning checklist above, these points are just shown here for convenience. Note that only Eastgate residents can reserve the lounge, and reservations must be made online using the link below.

• The maximum number of guests in the Penthouse for private parties is limited to 40 people.
• Hosts must remain sober and present throughout the party.
• Hosts are responsible for guest conduct. Unruly behavior is not tolerated.
• No illegal activities (e.g., drugs, gambling).
• Penthouse door must remain closed at all times. Lounge reservations do NOT include the 29th floor hall, playroom, laundry room, or study room. Your guests are welcome in your apartment and the lounge – but not to wander through the dorm (this is a family dorm).
• You can move the furniture (lift; don't drag) to suit your needs except for the piano and television, but it must be returned to its original location after party (layout in Cleaning Checklist). Never remove furniture from lounge.
• At the start of your event, report any unusual conditions or damage to the Treasurer via email. You are held responsible for the condition at the lounge at the end of your event (Refer to Cleaning Checklist for details).
• To let your guests into the building, use the silver phone in the lobby (Guests dial 0291 from lobby phone; press '0' to open the door). The lounge phone number is 617-­‐324-­‐ 6355. Do not prop open any entrances to Eastgate, as it is a security/safety risk to residents.
• Parties (clean up included) must end by 12 am, and music must be turned off by 11 pm (Sun-­‐ Thurs) or 12 am (Fri-­‐Sat).
• If ANY resident complains at ANY time during the event, music/noise levels must be lowered to a level agreeable to the resident.
• You cannot charge admission for your event.
• Advertising is to be done through personal communication only.
• Public advertising of your event is strictly prohibited. Posting signs in the lobby, outside of Eastgate, or around campus is NOT allowed for safety reasons

Finally, note that events where alcohol will be served require additional approval (see Alcholo section below).

• If you wish to simply view the Calendar (no Certificate required), please click here]
• If you experience technical difficulties with the calendar that are not listed in the Website FAQ, please contact eastgate hyphen web [at] mit (dot) edu.
• Unable to reserve the lounge for your ideal date & time? Let us know!
  • This quick 5-question survey will provide the EEC with valuable feedback, and help us create a lounge reservation policy that best meets the needs of the residents of Eastgate.

Events with Alcohol

If you plan to have alcohol at your event, you must register your event in accordance with MIT policy and Massachusetts state law. Download the Eastgate Alcohol Registration Form (below), fill it out, and drop it off in the House Manager's office. You must speak with the House Manager in person or by phone regarding the nature of your event in order for your form to be approved. Just make sure to do at least one week in advance. Also note the following rules:

• You must post a signed alcohol registration form outside the PH door throughout the duration of your event.
• Absolutely no kegs or drinking games.
• 3 drink limit per person.

Failure to abide by the rules described in these points and the Alcohol registration form will forfeiture of lounge reservation privileges and/or fines .

View the Alcohol Registration Form by clicking here (PDF)

Accessing the Nintendo Wii

Access to the Nintendo Wii is available for a $5 surcharge, or free to members of the Eastgate Wii Program.

• If you decide to join the Wii Program within 7 days of your reservation, the $5 will be credited toward your membership fee (be sure to note your lounge reservation date when you turn in your Wii Program payment).

If you wish to access the Eastgate Wii at any time when the lounge is not reserved (subject to availability), or at no additional charge with your reservation, you must join the Eastgate Wii Program. Click here for more information...

If you have requested and paid for access to the Nintendo Wii during your event, you should request the code for the Wii safe from the Eastgate Wii Program page up to one hour before the start of your reservation. Note that by purchasing a one-day membership to the Eastgate Wii Program, you agreed to the conditions of membership explained here. Your membership is only valid on the day of your reservation, and will expire at midnight.

Cancelling an Existing Reservation

If you need to cancel your reservation, please contact the Treasurers (eastgate hyphen treasurer [at] mit (dot) edu). Note that, in accordance with the Eastgate Lounge Rules of use, a cancellation fee may be charged.

Questions about your reservation or this page?

Answers to the most commonly asked questions can be found on the FAQ page. E.g. How do I open a PDF?